Administrative Coordinator

Department: Global Programs

Position Reports To: Country Director

Positions Supervised: TBD

Location: Gaborone, Botswana

Overview:

Provide support in the areas of vendor management, contracts, purchasing, travel, and document compilation, editing and proofreading for Jhpiego/Botswana country office.

Responsibilities:

• Manage overall uptake of office, responsible for organizing and managing the physical condition of the office space, office equipment, IT, mail, security, etc.
• Prepare contractual documents for CD approval
• Coordinate ordering and shipping of materials to support program activities (with Baltimore, as needed)
• Coordinate procurement with Botswana and Baltimore staff, clear Jhpiego shipments/equipment through customs and tax exemptions
• Draft/compile program documents and correspondence as needed
• Collaborate with financial staff in the review, processing and reconciling of invoices and payment documentation
• Schedule and support visitors
• Schedule and support trainings and other program activities as needed
• Coordinate meetings including preparing meeting materials, managing the Audio/Visual system, taking notes and organizing catering
• Maintain program files
• Maintain and administer inventory system of Jhpiego/Botswana’s office equipment, materials and supplies
• Support the preparation and management of proposals as needed
• Other tasks as identified by the supervisor
• Maintain JHU administrative policies and procedures at the country level
• Ability to supervise and mentor support staff
  

Qualifications and Requirements

• BA or equivalent with 5+ years’ administrative experience
• Knowledge of administrative processes and approaches,
• Understanding of basic contract issues
• Past experience supervising support staff
• Proficiency in writing and editing letters, reports and documents
• Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally
• Fluent in English and Setswana
• Strong decision-making skills and results-oriented approach
• Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform
• Comfortable with a team approach to programming and the ability to manage several major activities simultaneously
• Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment
• Proficiency in MS Office (word, excel, power point)
  

Preferred Qualifications

• Understanding of global health and development approaches
• Understanding of USG and Government of Botswana regulations

Jhpiego offers competitive salaries and a comprehensive employee benefits package including: medical and dental plans; paid vacation, holidays and sick leave; personal accident insurance; 403(b) retirement plan; life and disability insurance; travel insurance; education assistance plan and more.

Send resumes to Jhpiego Human Resources. For further information about Jhpiego and its services, visit our Web site.

Note: The successful candidate selected for this position will be subject to a pre-employment background investigation.

JHU is an Affirmative Action/Equal Opportunity Employer